At the end of this post, I've included a Microsoft Excel example budget that can be downloaded. Feel free to use it as a template to create your own budget! I've also attached a photo of the budget so that you can see a visual example while reading the steps to create a budget below.
Step 1: Determine how much money you have
In any bank accounts and in cash. This includes your checking and savings accounts. In order to know how much you can and cannot spend, you first need to know what you’re starting out with as a base. You should always be trying to build up your savings, if possible, so keep tabs on what you add or subtract from all of your accounts.
Step 2: Know how much you earn each month
Take into account any money coming your way each month from full-time and part-time jobs, allowances, and any other forms of income you might have. These will all factor into what you have available to spend each month.
Step 3: Know how much you already owe
If you’re behind on payments for anything, you’ll need to know this so that you can start paying off debts as soon as possible. The “debt” section of your budget requires the most attention because debt has the ability to build so quickly that while you might be able to afford it one month, it might be double or tripled the next. Interest rates vary on every form of debt, so make sure you know what you owe, how much you can afford to pay off each month, and how much you absolutely need to pay off to keep yourself from falling into even more debt.
Step 4: Keep track of bills/payments
Include any payments that you make every month, including cellphone, utility, and internet bills, and rent payments. If you’re trying to save for any these things, you can also use your budget to do so. If you’re looking to rent an apartment but can’t afford it yet, for example, you can add an “apartment” payment to your budget and use that to save a certain amount each month specifically for an apartment.
Step 5: Evaluate monthly expenses
In addition to your monthly payments that are always relatively the same, you need to look into how much you spend on items that aren’t stagnant. Expenses for transportation, clothing, cellphone add-ons, entertainment, groceries, personal care, and eating out are all included in this. To figure out how much you spend on each of these categories each month, you’ll need to keep your receipts and bills for everything you buy or pay off. Once you know how much you spend in one month, you’ll have a rough idea of what you’ll typically spend in following months. You’ll need to do this at the end of every month to determine whether you spend more or less than you intended on each category.
Step 6: Create a visual budget
There are several online resources to help you create a budget and stick to it. There are countless online platforms that you could use to create your budget, but the most basic way to do this is by using Microsoft Excel. If you’re looking for something more sophisticated that will track your spending and progress on savings goals and then provide visuals like graphs to match, you might consider using an online platform. However, Excel has these abilities as well, so if you have some experience with the program, you could create your own graphs or use a budget template to get started. If you’re just looking for an organized way to track your spending yourself with the ability to quickly add numbers, Excel is your best bet, and you can use the example I've provided to get started.
At the end of each month, you will have several numbers to look at to evaluate your spending, but the most important number, or the “bottom line,” is the difference between what you earn and what you spend. If, when you subtract your spending from your earnings, you’re in the negative, you know you need to make adjustments. This basically means that you’re using “extra” money to get by each month, whether that be money from holidays or birthdays that you’ve saved, “drawer money” that you have stashed away, or small amounts of cash that’s borrowed from others. If your bottom line is in the positive, however, that means that you’re making more than you’re spending, which is spectacular. If you can manage to make more than you spend each month, that means that you have the ability to save money as long as you stick to your budget and don’t consider that “extra” money disposable.
Step 8: Adjust your budget if need be
If you find that your bottom line is in the negatives, instead of spending “extra” sources of cash to get by or even going into debt each month as you put off payments, adjust your budget. Cut some “wants” that might not be “needs.” You need to figure out whether what you’ve spent on things that might seem like needs – clothes, cellphones, groceries – are actually all necessary. You might find that you’re buying luxury brands or items that make your monthly spending much more than it would be if you were to buy generic brands and only spend money on food you absolutely need. So skip the in-app purchases, high-end clothing brands, and restaurant dinners, and try to only buy what you need. Once you know what you’re spending and what you think you should be spending, you can adjust your budget accordingly.
The most important thing to remember when doing this, though, is to be realistic. If you plan on cutting your expenses, you need to make sure that you can stick to your plan. Cut your costs slowly rather than subtracting high amounts from what you’d normally spend or else you might find yourself unable to cut back quite as much as you’d like. Instead, start by making small cuts, and if you save more than you plan each month, great. You can keep adjusting as much as is feasible for you. For example, if you spent $100 on clothes last month, you might decide that you really don’t need any more clothes for now. However, you shouldn’t assume that you’ll refrain from spending any money on clothes. Try cutting your budget to $75 rather than eliminating it so that if you do spend money on clothes, it doesn’t change your entire spending plan for that month. If you don’t spend any money on clothes again, you could try cutting the budget to $50. It’s always smart to budget at least some money for your “wants” because they are difficult to avoid, and if you end up spending less than you budget, you can move that money directly into your savings.
Tip: Consider your savings an expense. If you set aside a certain amount each month for your savings, you’ll be able to build it up much faster than if you put whatever you can afford into your savings at the end of the month. You might find that you can’t afford to put any money in at the end of the month simply because you didn’t plan on it and spent your “extra” money on something else just because you had access to it.
-Hope Swedeen
How can you keep yourself on track when using a budget? What are some ways that you make it easier for yourself to save money each month?
Example Budget |